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Company :
   Kier Group
Job Title : Office Manager Part Time - Matt Cover
Job Category / Job Sector : Utilities
Job Reference : 183673
Job Description :
Office Manager Maternity Cover (11 Months)
Monday – Friday 9 am – 2pm (25 hours)

Location Hatfield

Contract Affinity Water
Kier Utilities is recruiting an Office Manager who will report to the Framework Manager.

A diligent and methodical manager is required to ensure the smooth running of the office on a day-to-day basis.

The candidate must have strong project administration and organisational skills being efficient with diary and time Management operating in a structured approach.

Key Responsibilities

* Organising meetings and company events or conferences
* Ordering stationery and furniture
* Dealing with correspondence, preparing letters, presentations and reports
* Managing office budgets
* Implementing and maintaining procedures/office administrative systems
* Delegating tasks to junior employees
* Organising induction programmes for new employees
* Ensuring that health and safety policies are up to date
* Attending meetings with senior management
* Assisting in the keeping personnel records up to date, arranging interviews, and Training
* Manage and administer the in-house web based document collaboration system, uploading, downloading information, scanning and uploading received hard copy documents, maintaining up to date drawing files and registers, and managing internal and external users to the in-house web based document collaboration system and dealing with queries and complaints, and any other administration tasks to support the team like minute taking, typing, sending emails etc.
* Manage the compilation and submission of complete Quality Files to the client on time and right the first time.

Qualifications and Experience

* Excellent IT skills and familiarisation with Information Management administration and working knowledge of all Microsoft Packages
* 2 years minimum experience in a senior administrative role
* Experience using web based collaboration systems ideally with a utilities background would be ideal. (SharePoint experience preferable)
* Employee is to be ambitious, confident, loyal, reliable and trustworthy
* Good Interpersonal Skills and able to work on own initiative
* Operate with a ‘one team’ approach demonstrating flexible engagement with internal and external customers.
* Self-Driven with a willingness to learn, adopting a ‘can do’ mentality and work ethic.
* Pragmatic / common sense approach demonstrating a sense of ownership at all times.
* Operates with consistent effort, overcoming obstacles in order to achieve a goal.
* Conveys accurate information through effective communication using the most appropriate methods to adapt it to the audience ensuring mutual understanding.
Staff Engagement

* To lead by example providing support to all.
* Demonstrates compassion and consideration of others and treats others the way they want to be treated forming mutual trust and professional respect.
* To actively promote collaborative working to achieve best practice engagement across the entire business.
* Builds and maintains effective networks both internally and externally to form mutually beneficial relationships whilst developing skills to manage expectations.
Profit Forecast

* Liaise with internal customers to drive forward all information output deliverables aligned to programme requirements.
* Be fully responsible for all information and ensure compliance with all processes as described in the relevant Kier standards and policies.
* To highlight and resolve any Non-Conformance related matters which have potential cost and programme implications.
* Manage the on-site team to release information in accordance with the delivery programme.
Health and Safety

* Assist the team in satisfying our obligations under CDM 2015 acting as Principal Contractor and Principle Designer to the Client.
* Takes responsibility for assurance that all staff and contractors hold the correct and in date qualification needed to carry out the works.
* Undertake and coordinate for staff appropriate Health and Safety training as required by the line manager.

About Kier:

Make the journey. Leave a legacy.

Being part of Kier means living our values of being collaborative, enthusiastic and forward thinking. We all have the potential to shape our world, and it’s through these values that we will leave a lasting legacy. Bring your talent and ambition to Kier and you will be given the scope and opportunity to invest in your own future, to build your expertise and contribute to a rich and diverse culture.

Kier is an inclusive employer.

Let’s shape your world together.
Skills (Years Experience) :
Employment Type :
  • Contract
Salary/Rate : From: Unspecified  To: Unspecified
Other Information
Min. Qualifications : Unspecified
Min. Experience (Years) : Unspecified
Job Location : Hatfield - Hertfordshire - England - South East
Post Date : 03 Jul 2018
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